HORLEY TOWN COUNCIL

The Annual Meeting of Horley Town Council will be held at the Albert Rooms, Albert Road, Horley, 
Surrey RH6 7HZ on Tuesday 6 May 2025 at 7.30pm.

All correspondence and papers referred to in the public part of the agenda are available to view
 in the Town Council Offices during normal office hours or on the website.

AGENDA

1    Election of the Chair of the Council (Outgoing Chair to be seated)
      Elected Chair to be seated

2    Receipt of the Incoming Chair's Declaration of Acceptance of Office

3    Presentation of Past Chairman’s Medal

4    Election of the Vice-Chair of the Council

5    Apologies and Reasons for Absence
       To receive apologies and reasons for absence.

6    Minutes
       To approve the Minutes of the Ordinary Council Meeting held on 18 March 2025.

7    Receipt of any amendments to Members’ Notification of Disclosable Pecuniary Interests

8    Public Forum

9    Confirmation of Inspection of Town Council Deeds and Trust Instruments

10   Council Appointments
       (i)  To approve appointments to:
            •  Leisure & Amenities Committee
            •  Planning & Development Committee
            •  Staff Committee (Council Leaders)
       (ii)  To elect a Finance Lead Member

11   Council Appointments
       (i)  To agree the appointments to Sub-Committees, Outside Bodies and Working Groups.
       (ii)  To agree the appointment of the Council’s Project Management consultant for 2025/26.

12   Council Meetings
       To approve the Meetings Calendar for 2025/26.

13    Council Governance: Annual review and adoption of the following:
         (i)   Standing Orders: To adopt Standing Orders as amended in the Model Standing Orders 2025
               Update (England) and following the Town Council’s annual review (appended).
         (ii)  Financial Regulations:
                a.  To adopt Financial Regulations as amended in the Model Financial Regulations for Local Councils 
                      (March 2025) and following the Town Council’s annual review (appended).
                b. To increase the CEO’s authorisation limit from £2,000 to £5,000 for urgent expenditure, or in 
                     cases of serious risk to service delivery or to public safety on council premises.
         (iii) Scheme of Delegation: To adopt the Scheme of Delegation as amended and following the
                Town Council’s annual review (appended).

14    Council Policies: To consider the introduction of the Filming, Recording, Broadcasting and
        Livestreaming at Council Meetings Policy Guidelines for adoption (appended).

15    Review of Council spending under the General Power of Competence (GPC)
To note the following payments approved by Council for 2024/25.
October 2024: Royal British Legion (Horley Branch) Poppy Appeal: £250
March 2025: Church Spire Community Garden: £400.

16   Members’ Allowance Scheme
(i) To note arrangements for payment of allowances for 2025/26
(ii) To note procedural arrangements by Members for opting out of the scheme for 2025/26

17 Town Councillor Vacancy: Horley West Ward
To note a By-Election due to be held on 5 June 2025 and the Timetable of Proceedings.

18 Community Foundation for Surrey (CFS) - Horley Edmonds Community Fund (HECF)
i) To note receipt of the HECF Statement for the period 1 April 2024 to 28 February 2025.
ii) Grant Application: To ratify an application for funding of £1,500 for the SparkFish project,
towards a Youth Worker at Oakwood School, Balcombe Road, Horley and the recommendations
of the Smaller Grants Panel.

19 HTC Neighbourhood CIL: To receive the latest quarterly CIL report from R&B Borough Council for
16/12/24-15/03/25.

20 Communications Received

21 Diary Dates

22 Items for Future Consideration
To note urgent business for inclusion on future agenda.

23 Press Release
To agree items for inclusion.

24 Exclusion of Public and Press “In view of the special or confidential nature of the business about to
be transacted, it is advisable in the public interest that the press and public be excluded and that
they be instructed to withdraw.”

25 Confidential Minutes                                                                                                              CONFIDENTIAL
To approve the confidential minutes of the Ordinary Meeting of the Council held on 18 March 2025.

                                                          Date of Next Meeting – 17 June 2025 (Provisional)


Signed: Chief Executive Officer                                                                                                Dated: 30 April 2025